Minutes for 20 Feb 26

FTVA Board of Director’s Meeting

1. Call to order 1309L
   Quorum: Y
   Attendees: Figueroa/Smith/Burnett
   Colquhoun (via Zoom)/Williams/AJ Harrison/JJ Graham (Heritage Chapter)
2. Introduce those present, in person and via Zoom
3. Previous meeting minutes (Jan 26) Approved
4. Treasurer’s Report/Update given and approved
5. Strategic
   1. Execute Business Plan (a lot of subtopics on this one. to include actions to increase membership and expanding cyber footprint)
      • Membership & Outreach Committee (Roy already created it and chaired it) – Invite Rolirad
      • Historical & Heritage Preservation Committee
      • Humanitarian Support Committee
      • Educational Programs Committee (Pepito to chair)
      • Vigilant Partners Committee
   2. Establishing new chapters – Omaha will be 1st, Hurlburt next – Pepito to get info from Wasatch Chapter as they were the most recent.
   3. Review by-laws and amend as necessary (example, codify emeritus and establish chapters). Pepito will start pushing this
6. Operational
   1. Attain services of Certified Public Accountant – virtually met with Debora Hartman, seemed to be Very knowledgeable and helpful.
   2. Membership software/IT support. Roy hopes to have a review of ClubExpress and a recommendation at the March meeting.
   3. Confirm FTVA reunion dates (Sep 24-26) – confirmed. Posted on the FTVA website. Building 2007 and the BALA should be available, but this is a fluid situation.
      1. Introduce Bam to possible sponsors – Pepito wants to ensure we give her the best opportunity to reach out and be successful, including possibly getting sponsors for the ClubExpress work.
   4. Replacement for Ted Colquhoun (social events). Ted’s contributions, almost 20 years, have been numerous. Pepito asked Ted to provide a recommendation for a possible replacement
   5. Replacement for Andy Smith (Treasurer). (Plan will put him OCONUS for reunion again)
   6. Start coordinating Spring social
      1. Set dates – Fiesta in SA (16-26 April)
      2. Set location – A lot of discussion about the picnic or Marriott (our in with the hotel is OCONUS for a couple months) with finger food. An option discussed was possibly using Bigz on 151
      3. Set POC(s)
7. Admin/Other
   1. Monthly letter to members – Pepito took for action
   2. Monthly Comms with Chapters – Pepito took for action
8. Correspondence – None
9. Around the room
   1. JJ Graham reported that the Heritage Chapter is doing well, preparing for their Paver dedication on 27 March.
   2. The Chapter is working on getting the “Wall that Heals” to stay on base o/a 20 April
   3. Remain In Touch inputs due 1 March
10. Next meeting will be 20 March, 1300L
11. Adjourn 1414L

Action items

Joseph “Pepito” Figueroa

• Send contact/comms to chapters.
• Consult with Scott Lawson to obtain example charter and guidelines for establishing new chapters; proceed with Omaha and Hurlburt Field chapter formation as appropriate
• Meet with Brock to access storage and stationery for marketing/outreach materials

Roy Burnett

• Continue Membership committee review of CRM tools, report to Board, and add Karen Rolirad
• Crunch numbers for ClubExpress cost comparison and report to board.
• Update lifetime member cards with new shield and correct website/Facebook/LinkedIn links; distribute to new life members