Minutes for 21 Nov 25

FTVA Board of Director’s Meeting:

1. Call to order 1307L
   Quorum Y
   Attendees: Figueroa/Rolirad/Smith/Burnett
   Colquhoun (via Zoom)/Martin/Maynard (via Zoom)/
   Buxton (via Zoom)/ Radabaugh/Graham (Heritage Chapter)
   /Staycoff (via Zoom)/Brockmiller (via Zoom)/
2. Introduce those present, in person and via Zoom
3. Previous meeting minutes (Sep 25) Approved
4. Treasurer’s Report/Update given
   98 hats are left, only 5 grey, the rest camouflage
   it was resolved to order 75 more when we get down to 50
5. Old Business:
   1. Organization Focus Committee
      Business and Implementation plans – vote would happen
      during the mid-December zoom session (done via
      SurveyMonkey-Approved)
   2. Confirm email addresses, President & Vice president – Done
   3. CPA Interview/Hiring – CPA advice is a must. The
      prospective Andy Smith interviewed seemed pretty good
      until they discussed the price of filing, $2,000, well over
      budget.
      Roy will contact a CPA for possible referral
      Greg Radabaugh will contact his CPA & lawyer
6. New Business:
   1. Reunion recap – feedback given was “a resounding
      success” even with the various curveballs
   2. SSFCU, continue financial relationship? – continue for now
   3. Membership Committee stand-up
      After two Zoom sessions, we have a set of criteria to better
      evaluate CRM systems. Goal is to have a recommendation
      to the Board. We received a demo from the sales person
      with ClubExpress.
   4. Public/Private parts of website – resoundingly, keep the
      private area. Consider maintaining the current
      Remain In Touch newsletter on the Public side and move
      the older ones to the Private side.
   5. New chapters – Pepito has had conversations with the
      55 IS commander about starting a chapter in the Omaha
      area. He’s also been in touch with a former 25 IS
      commander about getting a Florida chapter started. It was
      recommended to get info from Scott Lawson as the
      Wasatch chapter is the last to get created.
7. Correspondence — none
8. Around the room
   – JJ Graham reported that the Heritage chapter suffered quite a
   bit with the government shutdown – to celebrate 85 years of
   Goodfellow AFB without any assigned civilians supporting or
   attending didn’t work well with the city. The Heritage continues
   it’s outreach to the community with a Veteran’s Day message
   read into the city council’s and is preparing a 7 December
   message as well. They also are creating a way to honor those
   USAFSS (and succeeding organizations) members support of
   the various wars.
   – Tilly Tillison reported that the “3 Amigos” will be on hiatus until
   the new year, while meeting during the previous month
9. Remain In Touch inputs due 1 December
   Next meeting – via Zoom in December. 23 January for the January meeting.
   
10. Adjourn 1415L

Action items:
Joseph “Pepito” Figueroa:
– Draft letters of appreciation for KJ Toso, photographer at banquet, Julie Toso,
and Matt , MCs at the banquet
– Reserve Gateway for the January meeting – done
– Reserve Outback for annual board get together in January – done
– Take over coordination with hat vendor for future orders and handle local
pickup/delivery.
– Consult with Scott Lawson to obtain example charter and guidelines for
establishing new chapters; proceed with Omaha and Hurlburt Field chapter
formation as appropriate
– Meet with Brock to access storage and stationery for marketing/outreach
materials
Karen “Bam” Rolirad:
– Update mailing instructions for Vigilant Partner donations to use working
address, Bam’s, and communicate new instructions to donors
– Meet with Brock to access storage and stationery for marketing/outreach
materials
Andy Smith
– Provide updates until CPA question is resolved
– Reissue corrected 3-month cash flow report to reflect all transactions,
including golf tournament deposit
Roy Burnett:
– Continue Membership committee review of CRM tools and report to Board
– Crunch numbers for ClubExpress cost comparison and report to board.
– Set up virtual voting (e.g., via SurveyMonkey) for business and
implementation plans in December, ensuring all chapters have a voice
– Contact Chris (and others as needed) to identify and engage a CPA for
nonprofit/tax filing support; provide weekly updates until resolved
– Update lifetime member cards with new shield and correct
website/Facebook/LinkedIn links; distribute to new life members
Greg Radabaugh:
– Contact both CPA and lawyer for support of FTVA
Ted Colquhoun:
– Contact Pat Mower about pictures taken during the reunion (Roy reached out
on 21 Nov)
– Bring remaining hats to the January meeting for turnover
– Scan and send remaining “Remain in Touch” newsletters (1985-2000) to
Dennis and Roy; post to website as completed
Dennis Buxton:
– Collect and prepare all reunion event photos for newsletter inclusion; request
family photos with names for newsletter
Steve Staycoff:
– Discuss with Chief of Staff (Tim Hill) and historian (BJ Jones) regarding
options and timeline for relocation/display of Hall of Honor plaques due to
potential building closure; ensure plaques are not placed in storage
– Offered to temporarily hold plaques in his office until a longer term solution
can be found